Administrative Assistant
Danish Refugee Council · Arua
Salary not disclosed
Full-time · Entry level · Administration · Posted today
About the role
The Administrative Assistant will provide support for the daily functioning of the office and the implementation of DRC programs at the Arua Regional Office, collaborate with the support team and program staff to ensure the timely completion of administrative tasks, and provide the necessary support to other teams in his/her area of responsibility. This role ensures compliance with DRC administrative procedures and guidelines within the country.
Responsibilities
- Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately
- Ensure the office premises are tidy and always organised through proper supervision of cleaners
- Effective work with finance, supply chain, and program departments to prepare for timely procurement of office stationery and consumables
- Assist with the organization of events (workshops, meetings, etc.)
- Support book hotels for DRC staff
- Receive and send official correspondences and maintain records of it.
- Prepare payment requests for administration invoices while maintaining a proper tracker
- Manage equipment: Oversee the operation of office equipment and arrange for repairs
- Taking notes during HR/Admin meetings, documenting key points and actions
- Facilitate office orientation for new staff to ensure a smooth onboarding experience.
- Ensure proper filing of Admin records on SharePoint
- Support the HR and Administration Officer in his/her absence
- Any other duties relating to the nature of the job as requested by the Manager.
Requirements
- Bachelor’s degree in office management, Human Resource Management, Business Administration, or related field.
- Computer literate (including working knowledge of Microsoft Office (Excel, PowerPoint) and databases)
- Good interpersonal skills
- Goodknowledge of both written and spoken English.
- Excellent attention to detail, organizational skills, and discretion with confidential information
- Ability to work independently and proactively
- Proven ability to handle a challenging workload
Skills
How to apply
- Online: drc.ngo
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. Closing date for applications: 17th November 2026