Procurement Assistant
Joint Clinical Research Centre · Lira
Salary not disclosed
Full-time · Mid level · Administration · Posted today
About the role
The Procurement Assistant, under the supervision of the Procurement Officer, will support the efficient and effective implementation of procurement processes, ensuring timely acquisition of goods and services in compliance with organizational policies, procedures, and applicable donor requirements. The role will contribute to proper procurement documentation, supplier coordination, records management, and the timely delivery of procurement services to support project operations.
Responsibilities
- Maintain a well-organized filing and documentation system for all procurement documents processed in the department.
- Conduct activities associated with the delivery and receipt of goods and services from vendors while adhering to the set organizational guidelines.
- Update the Procurement tracker and share weekly updates on all procurements with all staff.
- Track all LPOs issued and invoices returned.
- Run terrorist checks and ensure that SAM.GOV is attached to all requests before they are paid.
- Liaise with finance and program teams to follow up on purchase requests supported by budget availability prior to procurement.
- Participate in procurement activities while ensuring the set PROLOG standards and guidelines and segregation of duties are followed.
- Take part in proper management of organizational vehicles, including coordination of activities and allocation schedules as per the weekly Travel Matrix to avoid shortages.
- Ensure that all payments submitted to Finance are tracked with a completion checklist.
- Support project staff to prepare procurement documents and provide regular updates on procurement status.
- Perform any other duties assigned by the supervisor.
Requirements
- The ideal candidate must hold a Bachelor’s Degree in Procurement and Logistics, Supply Chain Management, or another relevant discipline.
- Two years of experience in procurement and bidding-related work in an NGO setting.
- Must be computer literate, especially in Word, PowerPoint and Excel.
- Must be organized, able to work well under pressure, and have the ability to prioritize in a busy environment.
- Able to prepare reports and should possess excellent presentation skills.
- Must have good analytical, communication and report-writing skills.
- Must be flexible, quick to adapt and self-motivated.
- Must be a good negotiator.
How to apply
- Online: www.jcrc.org.ug
- By email: jobs@jcrc.org.ug
How to apply: All applications must be addressed to; The Head Human Resource at Joint Clinical Research Centre, Plot 101 Lubowa Campus off Entebbe Road, P.O Box 10005, Kampala Uganda. Email: jobs@jcrc.org.ug The application deadline is Friday, 6th November 2026 at 05:00 pm. Strictly two documents combined in one PDF are required (Application letter and CV not exceeding 6 pages). Note: JCRC is an equal opportunity employer. Any attempts of influencing the recruitment process will lead to automatic disqualification.